Guide for Rental Meeting Rooms & Halls
To first-time users
Please contact us in advance and visit our management office at the Softopia Japan Center Building 2nd Floor. After registering your user information, we will explain the facilities and the cautions when using them. The following documents are required for registration.
- [For companies and organizations]
- Please bring a document showing the company or organization's business content, and location (brochure), the person in charge's business card, and a document clarifying the purpose of using the facility.
- [For individuals]
- Please bring your ID and a document clarifying the purpose of using the facility.
- [Cautions]
*To register as a new user it takes about 30 minutes.
*Please contact us if you have difficulties to visit because of the distance.
*For the new users who registered their user information online, registration content approval is also necessary.
The management office will contact you regarding confirmation and procedures at a later date.
Reservation start date
The following table shows the reservation start dates for this facility.
| Center Building | |||
|---|---|---|---|
| Items | Category | Registration Period (/Start Date) | |
| 1 | Sopia Hall, Seminar Hall, Large Conference Room, Special Conference Room, Reception Room 1, 2, Small Reception Room | From the first day of the month that is 1 year before the usage day (Earlier registrations are allowed for international, national, and prefectural events.) | |
| 2 | Medium Conference Rooms 1, 3, Conference Rooms 1 - 5, 7, Meeting Rooms | From the first day of the month that is six months before the date of use | |
| Dream Core | |||
|---|---|---|---|
| Items | Category | Registration Period (/Start Date) | |
| 1 | Practice Room, Training Room, Conference Room | From the first day of the month that is six months before the date of use | |
*When reserving the same facilities with different registration periods for the same purpose, we will register them with the earliest registration period among them.
Pre-event briefing
When using Sopia Hall, Seminar Hall or a reception Room, please have a detailed meeting with the manager at least two weeks before the usage day.
In addition, please contact us in advance for a venue preview, if necessary.
- [Briefing points]
-
- Event content
- Time schedule
- Options Usage
- Equipment to be brought in
- Goods transportation method
- Signboards and bulletin boards installation
Change and cancellation
There will be a cancellation fee for the charge and options usage fee from six days before use. Please contact us as soon as possible if you wish to change or cancel your reservation.
| Application for refunds submission date | Return rate |
|---|---|
| Seven days before the date of use | 100％ |
| Six to two days before the date of use | 50％ |
| The day before and on the day | 0％ |
About the event date announcement
The facility’s permission is required before announcing event dates such as on flyers distribution, posters displays, and showing information on homepages. In addition, please do not list Softopia Japan Center as the "contact information."
About the Annex and Workshop 24 facilities’ usage on Center Building's temporary closing days
Reservations and payments on the day are not available on Center Building's temporary closing days. Please make a reservation and pay in advance. This does not apply to tenant companies.
Contact Us
Designated Manager: ITOCHU Urban Community Group
4-1-7 Kagano, Ogaki City, Gifu Prefecture, 503-0006
Tel: +81-584-77-1111
Fax: +81-584-77-1110
Business Hours: 8:30 - 21:30